In the event a student withdraws from the college, that student should initiate the process by obtaining a drop form from the Student Records Office and completing it.
For a 15-week course, a student may withdraw any time prior to the end of the ninth week. For courses less than 15 weeks in length, which includes summer semester, the deadline for withdrawing is the midpoint of the course. For any class that is officially dropped or withdrawn after the 10th business day of the semester, a grade of “W” will be noted on the transcript. All courses that are less than a full semester in length will have the “drop period” and the grade of “W” adjusted accordingly. Any exception to this withdrawal policy must be presented by the student or the instructor to the appropriate division dean.
After written notification, a student’s registration may be canceled by either the Dean of Enrollment Management or the Vice President of Student Services if the student:
- Has not paid tuition by the payment due date.
- Registered for classes while under suspension or expulsion.
- Has a delinquent financial account at the college.
- Is required to withdraw due to a disciplinary action.
- Is physically or psychologically unable to continue classes, or is unable to withdraw personally, and it is judged that the student would have withdrawn if given the opportunity.
- The college may require a student to take a medical withdrawal if there is a sufficient showing that (a) the student presents a significant health and/or psychological risk to self and/or others, (b) the student is engaging or is likely to engage in behavior that presents a real danger of substantial and imminent harm to self and/or others, and/ or c) the student’s behavior substantially impedes and/or disrupts the lawful activities and/or learning environment of other members of the campus community. Medical withdrawal may only be approved by the Vice President of Student Services based on a written recommendation from the CARE Team, and students who have been withdrawn according to the medical withdrawal procedure must meet with the Vice President of Student Services prior to re-enrollment.
- Fails to meet academic process requirements in a selective admission program.
Students may be withdrawn on or before the deadline date for withdrawal by the instructor if the student does not meet the prerequisite guidelines in the catalog or the attendance guidelines outlined in the course syllabus distributed at the beginning of the course.
Effect of Withdrawals on Financial Aid
A partial or total withdrawal by a student receiving Pell, SEOG, Work Study, or student/parent Direct Loans may impact the student’s Financial Aid Satisfactory Academic Progress (SAP) standing. Please review the Financial Aid SAP Policy for information. Additionally, these students may be subject to a Return to Title IV calculation. Students who receive failing or incomplete grades may also be subject to this calculation. In some cases, this calculation results in a charge back of Title IV (federal) financial aid for which the student is responsible. When the Return to Title IV calculation results in a charge back of Title IV financial aid, the student will receive a letter to their home address indicating the amount charged back, the current account balance, and the student’s option for repayment. Questions about Return to Title IV calculations may be directed to the Office of Scholarships and Financial Aid.